Guideline 9: Alternative to Large Cash Transaction Reports to FINTRAC

Appendix 2: Content of the Financial Entity Business Client Report

This report is required if you decide to choose the alternative to large cash transaction reports for a client's business. The conditions for this are explained in section 2 of this guideline.

To complete this report, start with the spreadsheet file from the reporting section of FINTRAC's Web site. See subsection 3.1 or 3.2 of this guideline for instructions about retrieving, saving and sending this report. If you have already sent this report to FINTRAC and you need to add a new client, make a change to information about the client (as explained in subsection 3.3), or you need to make the annual verification (as explained in subsection 3.4), start with the latest version of your own saved spreadsheet.

In the area above part A, enter the date of your report in the date field. Indicate in the report type field whether this is the original report (O), an update to provide changes about the business client or the addition of new business clients (U), or an annual verification (V).

Most of the fields in Parts A, B and C of this report are marked with an asterisk (*). This means they must be completed. Part D of the report is only to be completed when your senior officer is making the annual verification that a business client still meets the criteria. This is required at least once every 12 months.

PART A - Information about the financial entity

This part is for information about you as the financial entity where the corporation has an account. If you have several branches, you can submit one report for all branches. In this case, enter the address from where the report is made. For example, if you send this report from your headquarters, enter your headquarters' address.

Field A1* Identification number of the financial entity
Enter the same identification number that you use to make a large cash transaction report to FINTRAC (i.e., your reporting entity number).

Field A2* Financial entity name
Enter the full legal name, as you would on a large cash transaction report to FINTRAC.

Fields A3* to A6* Full address of financial entity
Enter your civic address, town or city, province and postal code.

PART B - Information about the client

This part is for information about the client for whom you are choosing the alternative to large cash transaction reports. Make sure that the conditions explained in section 2 of this guideline are met. You might wish to go through the questions in Appendix 3 to make sure this is the case for each business client.

Complete a separate line in Part B for each business for which you are choosing the alternative to large cash transaction reports. If you need more than the 100 lines allotted in the spreadsheet, insert additional lines after line #100.

Update indicator column
For each line on which you are adding a client not included in a previous report, enter "A" in the update indicator column to the left of field B1. You can only make additions in your original report (type "O") or in an updated report (type "U").

If you are providing changes to the client's name or address, the nature of the client's business or the business incorporation number for a client included in a previously submitted report, enter "C" in the update indicator column, to the left of field B1 for the client whose information is being changed. You can only make changes and new additions in an updated report (type "U").

If you are sending an annual verification report (type "V"), enter "V" in the update indicator column for each client that the information is being verified. Only Part D is to be completed for each of those clients. There should be no update indicators other than "V" on this type of report. For all other existing clients that are not due for an annual verification, do not enter information in the Update Indicator column.

Fields B1* and B2* Nature of your client's business
Enter the nature of your client's business in field B1, and provide the relevant NAICS code in field B2. Refer to Appendix 1 for a complete list of acceptable NAICS codes for purposes of the alternative to large cash transaction reports.

Fields B3* to B8* Name and address of business client
Enter the name of your client as well as the civic address, town or city, province or state, country and postal code of your client's business.

Fields B9* to B11* Incorporation information for your client's business
Enter the incorporation number of your client's business and the date and jurisdiction of its incorporation (where applicable). If you are including more than one business for the same corporation on this report, please repeat the incorporation information for each business. If an incorporation number does not exist for a corporation, enter "N/A" in field B9.

Clients who are not corporations cannot be included in this report, as they do not meet the criteria explained in subsection 2.1 of this guideline.

Fields B12* and B13* Cash deposits over the past 12 months
Enter the total monetary value, in Canadian dollars, of your client's cash deposits in respect of this business over the preceding 12 months in field B12. Enter the total number of your client's cash deposits for this business over the preceding 12 months in field B13. As explained in section 2, there must have been at least 104 cash deposits for the business over the preceding 12 months. Therefore, the total monetary value, in Canadian dollars, should be higher or equal to $1,040,000.

PART C - Contact Person at Financial Entity

This part is for information about the individual FINTRAC can contact for clarification about this report. You need only complete Part C if this is an original report (O) or an update (U) to add a new business client or providing changes about existing business clients.

Fields C1*, C2* and C3 Name of contact person
Enter the name of the individual FINTRAC can contact for clarification about this report.

Field C4* Telephone number of contact person
Enter the telephone number, including the area code, of the individual FINTRAC can contact for clarification. Include the extension, if applicable, in field C5.

PART D - Annual Verification

This part is to confirm that a business client still meets the conditions for the alternative to large cash transaction reports explained in section 2 of this guideline. This has to be done at least once every 12 months for each business client on your list.

You do not have to do this verification for all business clients at the same time, as long as the conditions are verified for each client at least once every 12 months. For example, if you included one client in February 2008 and another in March 2008, you would have to do the annual verification for the first one before the end of February 2009 and the second one before the end of March 2009. As you can also do this anytime before 12 months, you could choose to do the annual verification for both at the same time in February 2009. Then annual verification for both would have to be confirmed again before the end of February 2010.

Please do not add any clients and do not make any changes to information in Parts A, B or C on the report at the time of your annual verification. However, if you discover that any of the business clients on your list no longer meet the conditions at the time of annual verification, make sure you remove that business client from the report and from your list.

Fields D1, D2 and D3 Name of senior officer
Enter the name of the senior officer who is confirming the conditions are still met for the business client. This can be a different officer from one client to another.

Field D4 Date of annual verification
Enter the date of the senior officer's verification that the business client meets the conditions for the alternative to large cash transaction reports.